Music Fund is committed to protecting your privacy when you use any of our services. This Privacy Notice explains how we use information about you and how we protect your privacy. If you have any concerns or questions about how we look after your personal information, please contact Music Fund at email@example.com or by writing to Music Fund, Koninginnegalerij 28, 1000 Brussels, Belgium.
1. Your personal information
Personal information is anything that directly or indirectly identifies and relates to a living person, such as a name, address, telephone number, date of birth, unique identification number, photographs, video recordings (including CCTV) etc.
2. What information does Music Fund collect?
Music Fund only collects and stores personal information from participants in activities (co-)organised by Music Fund (such as collections of musical instruments, concerts in support of Music Fund,…). We only collect and use the personal information that is provided to us by these applicants and/or subscribers. We only collect and use the information that is necessary to fulfil the specific purpose for which it is acquired and, if required, to comply with legal obligations.
3. Why do we need your personal information?
We may need to use some information about you to:
* keep you informed about Music Fund activities and news (newsletter)
* process your registration and participation in any Mussic Fund activities, such as collections of musical instruments, concerts in support of Music Fund, …
* recording and tracking donations of instruments to our partners
* fulfil any legal or contractual obligations Music Fund might have towards you or any third party.
4. How does the law allow us to use your personal information?
There are a number of legal reasons why we will need to collect and use your personal information in different circumstances.
Generally, we collect and use personal information where:
* you, or your legal representative, have given consent
* you have entered into a contract with us
* it is required by law
* it is necessary for employment purposes
* it is necessary for archiving, research, or statistical purposes
5. Your rights regarding your personal information
The law gives you a number of rights in relation to what personal information is used by Music Fund, and how it is used. These rights are listed below:
You can ask us to:
* provide you with a copy of the personal information that we hold about you
* correct personal information about you which you think is inaccurate
* delete personal information about you if you think we no longer should be using it
* stop using your personal information if you think it is wrong, until it is corrected
If we have your consent to use your personal information for any particular reason, you have the right to remove your consent at any time. If you want to remove your consent, please contact firstname.lastname@example.org.
If you object to our processing of your information, you can at any time file a complaint. If you want to do so, please contact:
Galerie de la Reine, 28
We will respond to your request within 30 calendar days.
You can also file a complaint with the Belgian Data Protection Authority:
7. With whom do we share your personal information?
In some circumstances, we use other organisations to either store personal information or use it to help deliver our services to you. Where we have these arrangements, there is always an agreement in place to make sure that the organisation complies with data protection law. These organisations are:
* cloud services for storing information (dropbox, onedrive)
* mail and website server (OVH)
* our bank (VDK bank)
In some cases, when Music Fund cooperates with another party on organising an activity, Music Fund will share the personal information you share with us with this partner. In this case you will be informed about this when submitting your personal information. The personal information Music Fund shares will be limited to the information this 3rdparty needs to organise the activity and your participation in it.
8. How do we protect your personal information?
We have a legal duty to make sure we hold your personal information (on paper and electronically) in a secure way, and to only make it available to those who have a right to see them. Examples of our security include:
* encryption, meaning that information is hidden so that it cannot be read without special knowledge (such as a password)
* controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it
* training for our staff allows us to make them aware of how to handle personal information, and how and when to report when something goes wrong
9. Information outside of the European Union
The majority of personal information is stored on systems in the EU. However, there are some occasions where your information may leave the EU either to get to another organisation, or where it is stored in a system outside of the EU.
10. How long do we keep your personal information?
We will only hold your personal information for as long as it is necessary to fulfil our legal duties or until you withdraw your permission for Music Fund to store your information. In case we enter into a legal contract with you, we will hold your personal information until the end of said contract.